Duties of District Vice-President, District Secretary and District Treasurer

Click here for the Nomination form for the positions of District Vice-President, District Secretary and District Treasurer

DUTIES of District VP, Secretary, Treasurer:

3.3.3 Vice-President - It shall be the duty of the Vice-President:
3.3.3.1 to perform additional duties assigned by the President, and reported by the President to the District Executive Council,
3.3.3.2 to maintain active liaison with the District Office,
3.3.3.3 to provide liaison between the District Executive Council and District Committees as equitably assigned by the President,
3.3.3.4 to assume the duties of the President as per Bylaw 3.3.2.5.

3.3.5 Secretary - It shall be the duty of the Secretary:
3.3.5.1 to attend all District Executive Council and District Membership meetings,
3.3.5.2 to record the minutes of all District Executive Council and District Federation meetings,
3.3.5.3 to cause the minutes of District Executive Council and District Federation meetings to be distributed to the respective bodies prior to the next regularly called meeting,
3.3.5.4 to respond to correspondence received by the District at the direction of the President,

3.3.6 Treasurer - It shall be the duty of the District Treasurer:
3.3.6.1 Accounting Functions:
3.3.6.1.1 to prepare, present, and explain monthly statements for the District Executive Council,
3.3.6.1.2 to receive audited financial statements and report same to the District Executive Council and Membership,
3.3.6.1.3 to audit financial records for Standing Committees and Ad Hoc Committees of the District.
3.3.6.2 Financial Functions:
3.3.6.2.1 to act as a signing officer for all cheques authorized by the District,
3.3.6.2.2 to consult with the spending authorities regarding questions of clarification,
3.3.6.2.3 to review petty cash, control and recording,
3.3.6.2.4 to requisition funds from the Provincial Treasurer on a regular basis,
3.3.6.2.5 to requisition funds from the Provincial Treasurer for extraordinary expenditures,
3.3.6.2.6 to submit the approved budget and audited financial statements to the Provincial Treasurer,
3.3.6.2.7 to maintain accurate records for submissions to the Provincial Treasurer,
3.3.6.2.8 to communicate with the Provincial Treasurer when the need arises,
3.3.6.2.9 to caution against unnecessary and wasteful expenditures of OSSTF funds,
3.3.6.2.10 to submit to District, for approval, all expenditures of an unusual nature,
3.3.6.2.11 to act as Treasurer for the various Trust Funds, Scholarships and Awards that the District may establish,
3.3.6.2.12 to invest any funds related to specific Trust Funds in any securities in which insurers are authorized to invest money under the Ontario Corporations Act.
3.3.6.3 District Executive Council Functions:
3.3.6.3.1 to attend all District Executive Council and District Membership Meetings,
3.3.6.3.2 to be a member of the Finance Committee,
3.3.6.3.3 to attend preparatory meetings for AMPA.
 

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Revised Friday, May 02, 2008

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